Home > Annual Meeting > Call for Papers

Call for Papers

Deadlines > Instructions > Paper Topics > Acceptance Standards & Requirements

Successful selection to present at the Geothermal Resources Council 2017 Annual Meeting is prestigious and recognizes the presenter as a top industry expert. International participation is the key to the success of the GRC Annual Meeting technical programs and we encourage geothermal researchers and experts from around the world to submit their work for consideration to be presented at the GRC 2017 Annual Meeting.

GRC 2017 Annual Meeting Deadlines

  • June 30th - Deadline for submission of Final Technical Papers or for authors to withdraw their paper. Authors must submit a final corrected and formatted copy of their paper through the CMT website. If you do not withdraw your paper and do not show up to present your paper during the Annual Meeting, all authors involved with that paper will not be allowed to publish or present at the GRC Annual Meeting for 2 years.

Instructions On Submitting Your Paper

PLEASE NOTE: The submission system works best with Internet Explorer and Chrome browsers

In order to simplify the submission and review process, the GRC Annual Meeting Committee has created an new online submission and review system using Microsoft's Conference Management Toolkit (CMT). By creating a login and profile, authors will be able to submit one or more draft papers, check their paper status, and upload a final version of their papers through the CMT website (PLEASE NOTE: The submission system works best with Internet Explorer and Chrome browsers).

The Annual Meeting Technical Chair, Rob Podgorney, has also created a video on "How To Submit Your Paper" using the CMT website. Please watch the helpful video before submitting your paper.

Also, due to popular demand, the GRC has created a paper template that is required for authors to use when submitting their paper.

Instructions To Submit Your Draft Paper (Must Submit Online Only):

  1. Create a login and profile on the CMT website (PLEASE NOTE: The submission system works best with Internet Explorer and Chrome browsers)
  2. Upload your completed draft paper(s) and License to Use and Reproduce form(s)
    • A completed draft paper with all illustrations (including tables, figures, charts, photos, and maps) embedded within the text.
      • You must use the GRC Paper Template to format your paper(s) and the file must be in word format. A Paper Style Key explains the styles, fonts and format we use for the GRC Paper Template
      • Papers must be at least 1,000 words in length and not exceed 7,000 words including references, charts, maps, graphs, figures, diagrams, tables, and other illustrations.
      • Please include a minimum of 5-10 keywords below the title and author(s) on the first page of your paper(s)
      • References to published literature must be fully cited at the end of the paper. Unreliable sources such as Wikipedia must never be cited. 
    • A signed copy of the License to Use and Reproduce form by all authors and co-authors (no exception, ALL authors and co-authors must sign).
How To Submit Your Paper Video CMT Submission Website
GRC Paper Template GRC Paper Style Key
License to Use and Reproduce Form (Regular) License to Use and Reproduce From (Government)

All accepted authors will be given further instructions upon notification. If your draft paper is accepted you will then be required to submit a Formatted Final Draft of your technical paper (using the GRC Paper Template) regardless of if you are presenting a poster and/or an oral presentation. We require a completed technical paper for both poster and oral presentations because all papers are published in the GRC’s Transactions Volume 41 unless otherwise specified.

Please direct all content related questions to:

Please direct all format and general submission questions to:

Acceptance Standards & Requirements

Acceptance Standards & Requirements (PDF)

Geothermal Resources Council (GRC) Annual Meetings provide an international forum for the exchange of new and significant research information on all aspects of geothermal resource characterization, exploration, development and utilization. The official language of the GRC Annual Meetings is English.

All papers submitted for presentation at GRC Annual Meetings are reviewed by our Technical Program committee with respect to topic, content, originality and overall quality. Annual Meeting presentations may be oral (usually limited to 15 - 20 minutes, including discussion), and/or in Poster Session format. Final assignment of papers to oral and/or poster presentation format (or publication only) will be made by the Technical Program Committee.

Acceptance Standards

Technical papers can be submitted to the GRC for oral or poster presentation, or a combination of both or for publication only. Unless specified otherwise by the author(s), all accepted papers will be published in the GRC Transactions. Each paper offered for initial and final consideration by the Technical Program Committee must be accompanied by the Paper Submission Form.

The GRC reserves the right to reject any submissions that do not meet minimum acceptance requirements. Papers submitted for oral and/or poster presentations will undergo peer review by the Technical Program Committee, which will examine all submissions for technical accuracy and adherence to the following standards:

  • All papers for submission to the GRC must be written in English, with text that is grammatically correct and free of typographical errors. The Technical Program Committee will provide assistance to authors whose second language is English to bring their papers up to basic grammatical standards.
  • Illustrations and other graphics must be concise, well organized and clearly readable. Tables and figures must be sequentially numbered and referenced in the text. Captions should provide adequate descriptive information. Do not group several independent figures together under one caption. References to published literature must be fully cited at the end of the paper.
  • All papers should provide appropriate credit for any technical or editorial contribution and when appropriate should credit funding sources.

Acceptance Requirements

The GRC Annual Meeting technical committee is made up of geothermal industry experts. This committee is charged with creating a highly educational and informative Annual Meeting program consisting of technical and poster presentations and panels that address topical and timely geothermal industry issues.

The primary criteria to be used in the selection process are:

  • Papers are relevant to the Annual Meeting theme.
  • Papers demonstrate one or more actions needed to secure a sustainable energy future through geothermal projects.
  • Papers identify major issues and challenges and discuss solutions for advancing the geothermal industry.
  • Papers avoid sales pitches or commercials.
  • Work is relevant and of interest to annual meeting attendees.
  • Work is new or presents a new perspective on previously published or presented material.
    • It is essential that reviewers be told by the authors when any portion of a paper is based heavily on previous work, even if this work has been written by one or more of the authors of the paper. It is the responsibility of the author not only to cite the previous work, including their own, but to provide an indication of the extent to which a paper depends on this work. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behavior and is unacceptable.
    • In general, an author should not submit for consideration in another journal a previously published paper (peer reviewed or not). Exceptions may be made, at the publisher’s discretion, in certain conditions. Examples of such conditions include:
      • The audiences targeted by the publications are different.
          • The audiences targeted by the publications are different.
          • The paper presents a new perspective on previously published material.
          • The paper is an update of the previously published material, focusing mainly on the new research and data found since the published material.
  • Papers are well-organized and clearly describe their relevance to the industry, i.e., offer practical applications and uses for the information presented. Applicants are encouraged to use case studies, offer solutions and include specifics.
  • Papers offer a degree of in-depth content, even though the audience ranges from beginners to experts.

Consultants and manufacturers may submit papers of a non-commercial nature, but obvious commercial sales pitches will not be accepted for a presentation. Being selected to present at the Geothermal Resources Council 2017 Annual Meeting is a privilege and recognizes the presenter as a top industry expert.

Authors will be contacted between June 12th – 16th regarding whether the Paper has been selected for oral and/or poster presentation.